Parent Information

 
 
 
 
 

 
 
 
St. Bernard's  Primary School provides a child safe environment, where all students have the right to be treated with respect, dignity and will be protected from harm.
 
 
ABSENCE FROM SCHOOL
AFTER SCHOOL CARE
AFTER SCHOOL PICK UP
ASSESSMENT AND REPORTING
ASSESSMENT AND REPORTING STRATEGIES INCLUDE:
ASSEMBLIES
BANKING AT SCHOOL
BEHAVIOUR MANAGEMENT
BUDDIES
BUS TRAVELLERS
CAR PARK PROCEDURES AND EXPECTATIONS
CHILD ISSUE OR CONCERN
COMMUNICATION: NEWSLETTER, SCHOOL APP, FACEBOOK, EMAIL
COURT ORDERS
DAILY TIMETABLE
DRIVING IN SCHOOL ZONES
EXCURSIONS / INCURSIONS
EXTREME WEATHER PROCEDURES AND DAYS OF EXTREME HEAT
GRADUATION
HEALTHY EATING EXPECTATIONS
INTERNET USE
LATE ARRIVALS AND EARLY DISMISSALS
LUNCH ORDERS
MANDATORY REPORTING OF CHILD ABUSE
MEDICATION
PHOTOGRAPHS
SMOKING ON SCHOOL GROUNDS
STAFF MEETINGS
STUDENT BIRTHDAYS
SUSTAINABILITY
SUNSMART
TERM DATES
UNIFORM
WORKING WITH CHILDREN CHECKS FOR VOLUNTEERS
YARD DUTY

ABSENCE FROM SCHOOL

As parents are legally obliged to send their children to school, a note of explanation is required when a child is absent, arrives late or is to depart early. These notes are kept in our school records. 

Parents need to phone the school office to inform the school of absences OR USE THE ST. BERNARD'S APP, however we still require a note once your child returns to school. We will endeavour to contact you if we have not been notified of your child's absence, shortly after the morning roll is taken.  

We ask parents to provide a note in advance, in case of family holidays. 

AFTER SCHOOL CARE

Parents can access an after school program run by 'Stepping Stones'. This is located in the junior area of our school. 

Please contact Stepping Stones online:https://www.sharingthecare.com.au/ or on Ph: 1300 665 699 for more information.

AFTER SCHOOL PICK UP

As we have two secondary and two primary schools in the area, Williams Road and Philipson Street can be very busy at home time. For safety reasons, our school has reduced the lunch break so that our children can be dismissed at 3.20pm, rather than 3.30pm. 

For safety reasons, all children who have not been collected immediately after dismissal, are not to wait alone in or outside the school grounds. Students are to wait in the supervised area under the verandah outside the school office OR under the verandah of the hall at the drop off / pick up zone. Students are not to play on the adventure playgrounds while they are waiting for their parents to arrive for pick up, as these areas are NOT supervised. 

If a parent is unavoidably delayed for an extended period, we ask that you inform the school of the situation so that we can inform your child. This will help to avoid unnecessary worry, expecially with younger children.

ASSESSMENT AND REPORTING

Assessment promotes a positive attitude towards learning, encourages the pursuit of excellence and contributes to the access and success of all students. The major purposes of assessment are:

To gather information about student competencies so that students, parents and teachers recognise strengths and identify learning needs

To encourage and assist learning

To provide relevant information to be used for reporting to parents, children and teachers

Reporting procedures happen in a variety of ways. Parents and teachers can acquire information about an individual skill development based on accurate assessment through formal and informal means. The major purposes of reporting are to provide accurate and honest judgement of an individual’s progress and to provide a beginning point for the future development of an individual’s skills

ASSESSMENT AND REPORTING STRATEGIES INCLUDE:

Assessment: Collecting dated samples of children’s work, Using checklists of learning goals, Focused and unfocused observation, Student self-assessment, Diagnostic testing at regular intervals, Conferencing, Peer group assessment, Keeping anecdotal records and Student profiles

Reporting: Parent/teacher ‘Getting To Know You’ interviewis held early in the new school year. This allows an ideal opportunity for parents, to meet their child’s teacher and for the parent and teacher to gain a better understanding of the child’s passions, interests & needs.  

Formal reports are issued twice a year. A written report is sent home during June/July and a Teacher/Parent Interview follows.  

A formal written report is also sent home towards the end of Term 4

In addition to these opportunities, parents or teachers may choose to arrange interviews at mutually convenient times if needed.

Information is provided to parents at the beginning of the school year concerning the year’s curriculum, homework, parental involvement etc. This can take the form of a parent letter or be included in newsletters. 

ASSEMBLIES

Whole School Assembly:  The whole school assembles on Monday mornings in our school hall. Parents are invited to attend this assembly, which will commence at 9:05am. The assembly includes Acknowledgement of Country, Prayer, Singing of the National Anthem, Information shared for the week and acknowledgement of the class who has won the Bernie Trophy for exceptional positive behaviour. Students are congratulated for their achievements during this assembly e.g. sporting achievements, visual arts achievements, etc. 

Unit Assemblies:Each unit area has a short assembly during the week to gather for Prayer, Birthday Acknowledgements, Positive Behaviour Acknowledements and specific teaching focuses, including reminders. 

BANKING AT SCHOOL

Parents are able to open a ‘Junior Savers' account for their children through St. Bernard’s with the Hume Building Society.

For an information pack or application forms contact the office. 

BEHAVIOUR MANAGEMENT

At St. Bernard's we use positive behaviour strategies from Positive Behaviour Interventions and Supports (P.B.I.S) to support the wellbeing of our students - Find out more on www.pbis.org

Our School Rule is "WE ARE RESPECTFUL, SAFE AND RESPONSIBLE LEARNERS!" 

Our positive behaviour program seeks to explicitly teach our students the expectations of the school and encourage positive behaviour. Children receive 'Bernie cards' to acknowledge respectful, safe or responsible behaviour. The 'Bernie Trophy' is presented each Monday at the whole school assembly to the class who has received the most Bernie Cards for the week.  

St. Bernard's does not tolerate bullying. Our positive behaviour expectations include many strategies to teach students acceptable behaviour and allows teachers to focus on intervention and support for the students who need it.   

We encourage parents to talk with their children about how important it is to talk to trusted adults if they see or hear about students having social issues. Our staff can use a variety of strategies to support students involved if they are informed that there is an issue.

BUDDIES

To assist the younger children with their transition into primary school we organise a buddy partner system. The advantages of this system include the following:

Foundation children are made to feel more welcome and safer at school

Foundation children see and connect with a familiar face in our school, who they can go to for assistance

Senior students develop leadership, maturity and communication skills

The Christian atmosphere of the school is advanced

Positive role models are established

Under this system, senior pupils are appointed by teachers to establish communication with a particular Foundation child and help him/her on numerous occasions throughout the year to develop relationships and allow a sense of belonging and connectedness to the school community. 

BUS TRAVELLERS

Many of our students bus to and from school. All enquiries with regard to buses should be directed to the Bus Co-ordinator at the Wangaratta High School on Ph: 0357230519.

All families are encouraged to familiarise themselves with the School Bus Program Policy and Procedures, January 2016 at http://www.education.vic.gov.au/school/parents/primary/Pages/schooltravel.aspx 

A staff member is on duty in the mornings at the High School for the arrival of students on the bus. These students are escorted over the crossing to our school.

Bus children are escorted by two staff to the High School after school. Students inform their teachers each morning if they are travelling home on the bus. If this plan changes during the day for students, the office needs to be notified so the student's names can be removed from the bus list.

CAR PARK PROCEDURES AND EXPECTATIONS

Our school has an internal carpark that can be accessed via Skehan Avenue. Parents can park in this carpark. There is also a drop off zone along the driveway, near the school hall. Parent must NOT park and/or leave their vehicles in the drop off zone. The traffic moves one way only. 

The school also has a designated pick up/ drop off zone at the front of the school, as well as angled parking bays. Please note the time limits on the Williams Road bays. 

In busy times, access to the drop off zone in the carpark can become congested. We ask families to enter the carpark and park in the bays, if the access to the first entrance of the carpark is blocked. If you do not wish to park in the bays, we encourage parents to arrive 10 minutes later than the bell time, so that the traffic can move through.  

We ask parents who are parking in the carpark to escort their children safely across the internal school crossing, as children cannot use the internal crossing without an adult. 

Students who are waiting to be picked up by their parents, must wait in the designated pick up zones, where there is a designated teacher. They cannot play on the playground, while they are waiting, as there is no supervision in these areas after school.

CHANGE OF ADDRESS / TELEPHONE ETC

The school must be notified immediately if there is a change in address or phone number at home, in the workplace or mobile of parents. This is to ensure quick and effective contact in the case of emergency. 

CHILD ISSUE OR CONCERN

If you have a concern or issue regarding your child that you would like to speak to someone about, parents are advised to contact their child’s teacher first. The Principal, Deputy Principal or a member of the Leadership Team can be contacted after initial discussions with the class teacher, if any problem exists concerning his/her wellbeing. 

COMMUNICATION: NEWSLETTER, SCHOOL APP, FACEBOOK, EMAIL

School information regarding school events and current occurances can be found in the weekly newsletter (published on Tuesday afternoons on our website and app), on our St. Bernard's App, on our school Facebook Page or via email. Families are strongly encouraged to download the school app, as this is where notifications can be given in the event of an emergency.  Families are asked to give the school their email details on enrolment. 

COURT ORDERS

In the event where a current Court Order applies or there are changes to a family situation, the parent with sole parental responsibility is obliged to present the school with a copy of the Court Orders to ensure that the school is aware of any/all custody arrangements. The school can only act on the contents of the written Court Order that is in their possession.

In some cases the Court Orders will dictate contact arrangements between Home and School and in these instances the school follows the advised practice of keeping contact open with the parent with sole parental responsibility.

Where there are no Court Orders in place and parents are separated, the school needs to be notified in writing of the current, mutual access arrangements. This can also be done through a Parent Support Group Meeting with representation from both parties.

At the request of an estranged parent, the school, on receipt of contact details will forward Newsletters, Reports etc. 

DAILY TIMETABLE  

9.00am - School commences 

11am Morning recess 

11.30am Classes resume 

1pm Lunch break  (1pm - 1.10pm students eat lunch indoors) 

1.50pm Classes resume 

3.20pm Dismissal (2.20pm on the last day of each term) 

We ask that children not be at school before 8.30am, nor stay in playground after dismissal, unless involved in a specific activity e.g. waiting to be collected by parents, waiting for a bus or for sporting practice (netball). 

Supervision begins at 8.30am at the beginning of the day. 

After school supervision is located at the Carpark pick up zone under the hall verandah, at the front of the school office in the pick up zone and at the rear of the school, where students gather to be taken over to the High School buses. 

Specific classroom timetables will be available at the start of each year to inform parents of the days that the children have Library, Italian, Performing Arts and Physical Education. 

Information about changes to the timetables will be in the school's newsletter.

DRIVING IN SCHOOL ZONES

During peak morning and afternoon times Williams Road and Phillipson Street are 40 kph school zones.

The driveway into school is 5km per hour. 

Please note that U-Turns in front of the school across the solid white line is illegal.

EXCURSIONS / INCURSIONS  

Our senior students participate in an over night camp each year. Senior camps alternate between Harrietville and Ballarat/Bendigo. Other areas of the school participate in local educational excursions during the year. Incursions are held regularly through the school year and vary according to the curriculum focus of each unit area.

All students are involved in our intensive swimming program at the end of the year.If your child is asthmatic, we require written consent from your doctor for children to particiapte in our swimming program.

Formal written approval from parents is legally required before their chil/children are allowed to participate in these activities.

If parental consent is not obtained, the child/children will not be pernmitted to take part. All parent helpers must provide the school with a copy of their current Working With Children's Check.

EXTREME WEATHER PROCEDURES AND DAYS OF EXTREME HEAT

On wet or extremely hot days, the students remain inside during recess and lunch breaks and participate in supervised indoor activities.  

When the oval is too wet to use, the students may split their break between the asphalt areas outdoors and supervised indoor activities. This allows for the younger classes to be out side at a different time than the older students. 

On extremely hot days, the daily timetable maybe altered to allow students to have their longer lunch break in an earlier part of the day when it is cooler, and a short recess break later in the day. 

GRADUATION

At the end of the school year, St. Bernard's community is invited to gather for a Christmas Concert in the evening, on the oval. Students sing Christmas songs / carols and we farewell the Grade Six students through prayer and dance. The Grade Six students receive a Certificate of Achievement and give their parents a gift of appreciation for their support during their years at primary school. Families who will no longer have an association with the St. Bernard's Community, because their youngest child is heading to Secondary School, are acknowledged and thanked. 

At the whole school assembly, the Foundation students thank their Grade Six buddies for their support over the last 12 months, wish them well, and give them a Brigidine Cross, as a farewell gift. Awards are presented at the final assembly to students for academic and leadership achievements.

HEALTHY EATING EXPECTATIONS

We encourage parents to ensure that their children have a good breakfast and to provide healthy, nutritious for for morning recess and lunchtime. Parents need also to be aware of the types of food they provide and the temperature that school bags can reach during warmer months. Insulated or freezer block lunch boxes may be beneficial. Classes have a 'fresh fruit break' at approximately 10.00am each morning.

Children are supervised in their classrooms while eating lunch. Supervision continues while children play during morning recess and lunchtime.

HOMEWORK

Activities provided by the teachers that link home and school can help parents to be involved in their child's education and can assist in promoting good study habits and skill development. Information nights and class letters will provide guidance on the type of homework that will be given for your child's class.

We are aware that consideration must be given to alternative after school activities in which children are committed as these activities are also important aspects of children's social education and leisure time. We are also aware that home is the place for genuine homework i.e. real interactive family living: talking, listening, playing and sharing interests with those with whom we live.

Parents will need to consult with their child’s teacher if they are going on extended family holidays during school time. We encourage students to keep a journal of their acitivies, including illustrations and diary entries (postcards add interest to the journal).

INTERNET USE

The students at St. Bernard’s are able to use the Internet for specific educational and research purposes. Parents are asked to give permission for students to be photographed or recorded for educational activities, on enrolment. All students and staff are required to sign the Digital Citizenship User Agreement, which clearly states the school's policy on safe, respectful and responsible use of digital devices.

LATE ARRIVALS AND EARLY DISMISSALS

Students who arrive late to school, need to be signed in by their parent/guardian at the office.

Parents who are aware that they will be taking their child during school time are to inform their child's teacher in writing, as well as sign their child out at the school office.   

If parents need to take their child unexpectedly during school time, they should endeavour to inform their child's teacher and sign their child out at the school office. 

LOST PROPERTY - MARKING OF POSSESSIONS

All lost property is held in the Administration area of the School in baskets near the library door entrance. At the end of each term lost property is sorted and any un-named items are either passed onto the Second hand Uniform shelves or thrown away.

Every item of a child’s property from clothing to pencil cases and lunch boxes should be clearly labeled with the child’s name, so that it is clearly recognised by them when they check the Lost Property basket or when the staff are sorting for items with names to be returned. 

All children’s possessions including clothing, hats, shoes, lunch boxes, drink bottles, smocks, library bags, books and equipment must be clearly marked with the child’s full name. This includes all excursion gear. Regularly check after washing, that the name is still clearly visable. Jumpers, jackets, hats and school bags can be embroidered with the family surname for easy identification, at local uniform outlets. 

LUNCH ORDERS

A catering company called 'Third Little Duck', supply purchased school lunches on Monday, Wednesday and Friday each week. Orders can be placed online or by presenting the lunch order at the office in the morning before 9am.  Please refer to our school app or www.3rdlittleduck.com.au for more information.

MANDATORY REPORTING OF CHILD ABUSE

Teachers have the legal responsibility of contacting The Department of Human Services (DHS) if they believe a student at the school has been harmed as a result of child abuse or is at risk of harm. DHS is responsible for investigating reports of child abuse. All primary and secondary teachers and school principals in Victoria are under a legal obligation to contact Child Protection Services to notify them of conversations shared by the child or signs that the child may have been physically abused that could indicate that the child is at risk of harm through physical injury which results from abuse or neglect or sexual abuse. When the report is made to DHS, it is the responsibility of the Child protective Worker to decide whether these concerns should be followed up with a visit to the student and/or family.  

All Reports are confidential. 

MEDICATION

Conditions for Administering Medication:

1. Medication is to be taken to the School Office with the completed School Medication Administration Form, signed by a doctor, authorizing the administration of the medication, as well as giving clear instructions as to the dose and time to be taken. The medication prescribed for the student must come in the original container and must be labelled. There will be no changes in the dosage or the times medication is administered without the written permission from the doctor, parent or guardian.

2. Medicines, tablets etc will be stored either in the locked medical box or the fridge in the First Aid Room. Students are not permitted to be responsible for their own medication nor are medicines to be kept in classrooms or in student’s bags.

3. Medication will normally be administered by office staff or the staff member on First Aid Duty, provided that these staff members are clear about whom the medicine is prescribed for and the dosage to be given. 

4. Where possible medication at school should be avoided. It is suggested that the parent/ guardian discuss possible alternatives to medication at school with your doctor, where possible. Please refer to 'Medical Information' section of website for more detailed information about the treatment of Asthma and Anaphylaxis

Non-Prescription Medication
The school does not assume the responsibility for assisting in the administration of non-prescription 
medications unless pre-authorized by a doctor or a written Medication Administration Form is on file in the School Office. Analgesics will not be administered to any students by any member of staff without written authorization and instructions from the student’s doctor.

Students who are not well enough to play outside during morning and lunch recess should not be at school. 

PARENT / TEACHER INTERVIEWS

Interviews are held early in Term One, and at the beginning of Term Three. St. Bernard's uses an online booking system to organise the interview sessions. Parents will be notified of the log in information via email, our website, newsletter and app. Interviews are held in 15 minute time slots. Parents are asked to be punctual.

The interviews provide an opportunity for the progress of the child to be discussed, goals to be reviewed and reset and any other concerns that the parent or teacher may have. The interviews are important for communication between teachers and parents.

PHOTOGRAPHS

Class photographs are taken each year. Pre-paid orders are placed for individual, class group and family photos. A Grade 6 photo is also taken.

Group photos are taken for the Sacraments of the Eucharist & Confirmation. 

RIDING TO SCHOOL

Students are permitted to ride bikes and scooters to school. Parents will be notified of inappropriate behaviour.

It is the responsibility of the child to put their bike in the bike enclosure. Every student who rides a bike has the responsibility of providing their own bike lock to lock their bike and/or scooter while in the enclosure, as the school takes no responsibility for stolen bikes or scooters.

Students who ride bikes and scooters to school are required by law to wear approved safety helmets. Bikes and scooters are not to be ridden within the school grounds. 

SCHOOL CROSSINGS

We encourage all parents and children to use our school crossings in Phillipson Street or Williams Road before and after school.

Parents must escort their children across our internal school crossing in the carpark - before and after school. Our internal school crossing is supervised by a staff member before and after school.

SMOKING ON SCHOOL GROUNDS

SMOKING ON THE SCHOOL GROUNDS IS PROHIBITED

All schools are places where smoking on any part of the premises is prohibited. This includes the carpark and grounds of the school.

All members of the school community are reminded that smoking is not only actively discouraged at all times, including school sanctioned events held off the school grounds but that it is an illegal offence.

It is the responsibility of parents of children enrolled at St. Bernard's to speak to any relative or carer who might not be a regular visitor to the school so that they know that no person enters the school grounds smoking or butting out cigarettes on schools grounds.

It is an expectation of any family enrolled that they comply with the smoking bans that exist when on school premises 

STAFF MEETINGS

Staff Meetings are held on Wednesday till 5:00pm. Teachers meet with their unit areas on Mondays or Tuesdays.  

STUDENT BIRTHDAYS

In keeping with the 'Healthy Eating Policy' of the school, families are unable to send cakes or lollies into school to celebrate their child's birthday.

SUSTAINABILITY

Recyling: St. Bernard's encourages school-wide recycling and waste minimisation. We recommend that all food be brought to school in resusable containers or in recyclable wrapping (not plastic wrap). Rubbish is kept in student's lunchboxes and brought home each day, as bins are not provided in the playground.

Gardens: Each class is encouraged to partner with another class, to develop the school gardens in the Sustainability Enclosure or at the front of the school.

Chickens: The school chickens are in the Sustainability Enclosure, and are cared for by the Senior Sustainability Student Leaders and student volunteers at lunch times.  

SUNSMART

When outdoors, students are required to wear a school broad brimmed hat or bucket hat during warm weather. 

TERM DATES

2018 Victoria School Holidays and Term Dates

Victoria

 

Term Dates

Holidays

Term 1

29 January - 29 March

30 March - 15 April

Term 2

16 April - 29 June

30 June - 15 July

Term 3

16 July - 21 September

22 September - 07 October

Term 4

08 October - 21 December

22 December - 29 January 2019


UNIFORM

At St. Bernard's, all children are expected to wear the school uniform. The uniform should be worn neatly as an indication of pride in our school. 

Please refer to uniform details listed in the enrolment section of the website.

VISITORS TO THE SCHOOL

All visitors to the school must first call at the School Office and enter their name in the Visitor’s Book and be issued with a Visitor’s Pass.

All trades people and visitors to the school must wear a Visitor’s Pass. This tells teachersand children that the person is authorized to be on the school site.

The Visitor’s Pass is worn during their visit and on leaving the school, visitors return their Visitor’s Pass to the Office. 

WORKING WITH CHILDREN CHECKS FOR VOLUNTEERS

A Working With Children Check is required for all volunteers who assist the school with Camps, Sports Days, Inter-school Sports, Classroom Helper Programs, Excursions etc.

Parents volunteering to help with school activities can apply for a Working with Children Check for free.

Applications can be made online at: http://www.workingwithchildren.vic.gov.au  Please leave a copy of your certificate in the school office.

YARD DUTY

At all recess and lunch breaks, before school and after school, there is teacher supervision of the areas where children are permitted to play.

If a child has a problem or hurts themselves, he/she should tell the teacher on yard. A staff member is always on First Aid duty inside the School Office at recess and lunch break, ready to attend to any small medical problems which may arise.

Supervision commences at 8:30 am each day and it is advised that children should arrive at school after this time. The students are dismissed at 3.20pm each day (2.20pm on the last Friday of term). Students need to be picked up as soon as possible after this time. If students are waiting for pick up from parents, they need to go directly to the two supervised zones in the school (front of office or under hall verandah).  Students cannot play on the playground after school while they are waiting for parents to arrive at the school.